Job Title: Office Manager
Department: Turnkey Sports & Entertainment
Reports To: Chief Operating Officer

Summary:
Assist company personnel in general, but diversified general office duties and act as office manager for Turnkey Sports entities.

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Essential Duties and Responsibilities: include the following, other duties may be assigned.
Receive, screen, and route incoming calls to appropriate parties;
Coordinate and manage daily schedules for company executives and other company personnel;
Coordinate and handle travel arrangements for company personnel;
Compose and type general correspondence and documentation;
Organize and maintain files for corporate offices;
Sort and distribute incoming mail;
Coordinate purchasing and stocking of office supplies in offices;
Assist with special projects as assigned.

 

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee should also have the following qualifications:

Education and/or Experience:
Bachelor’s degree from a four-year college or technical school or six months to one year related experience and/or training or equivalent combination of education and experience;

Competencies:
To perform the job successfully, an individual should demonstrate the following competencies :

Project Management
Completes projects on time and budget; Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Gathers and analyzes information skillfully.
Customer Service
Responds promptly to customer needs; Responds to requests for service and assistance; Treats others with respect and consideration regardless of their status or position.
Communication Skills
Listens and gets clarification; Demonstrates group presentation skills; Participates in meetings; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Demonstrates accuracy and thoroughness.
Judgment
Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Prioritizes and plans work activities; Uses time efficiently; Approaches others in a tactful manner.
Professionalism
Maintains strict confidentiality; Shows respect and sensitivity for cultural differences; Upholds organizational values; Follows policies and procedures; Completes administrative tasks correctly and on time; Meets productivity standards; Completes work in timely manner; Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction.
Other Skills and Abilities:
Ability to communicate with all levels of management and non-management employees, vendors, members of the public and community and others both inside and outside company;
Analytical skills to find solutions to complex administrative problems;
Ability to operate a variety of office machines;
Working knowledge of Microsoft Office;
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
Ability to write routine reports and correspondence;
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume;
Ability to apply concepts of basic algebra and geometry;
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:
Position requires the ability to walk, use of hands to handle or feel, reach with hands and arms, sit for extended periods of time and climb stairs;
Position requires the ability to occasionally lift and/or move up to 25 pounds.

Work Environment:
The noise level in the work environment is usually low to moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.