Job Title: Office Manager
Department: Turnkey Sports & Entertainment
Reports To: Chief Operating Officer
Assist company personnel in general, but diversified general office duties and act as office manager for Turnkey Sports entities.
Essential Duties and Responsibilities: include the following, other duties may be assigned.
Receive, screen, and route incoming calls to appropriate parties;
Coordinate and manage daily schedules for company executives and other company personnel;
Coordinate and handle travel arrangements for company personnel;
Compose and type general correspondence and documentation;
Organize and maintain files for corporate offices;
Sort and distribute incoming mail;
Coordinate purchasing and stocking of office supplies in offices;
Assist with special projects as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee should also have the following qualifications:
Education and/or Experience:
Bachelor’s degree from a four-year college or technical school or six months to one year related experience and/or training or equivalent combination of education and experience;
To perform the job successfully, an individual should demonstrate the following competencies :
Completes projects on time and budget; Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Gathers and analyzes information skillfully.
Responds promptly to customer needs; Responds to requests for service and assistance; Treats others with respect and consideration regardless of their status or position.
Listens and gets clarification; Demonstrates group presentation skills; Participates in meetings; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Demonstrates accuracy and thoroughness.
Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Prioritizes and plans work activities; Uses time efficiently; Approaches others in a tactful manner.
Maintains strict confidentiality; Shows respect and sensitivity for cultural differences; Upholds organizational values; Follows policies and procedures; Completes administrative tasks correctly and on time; Meets productivity standards; Completes work in timely manner; Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction.
Other Skills and Abilities:
Ability to communicate with all levels of management and non-management employees, vendors, members of the public and community and others both inside and outside company;
Analytical skills to find solutions to complex administrative problems;
Ability to operate a variety of office machines;
Working knowledge of Microsoft Office;
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
Ability to write routine reports and correspondence;
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume;
Ability to apply concepts of basic algebra and geometry;
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Position requires the ability to walk, use of hands to handle or feel, reach with hands and arms, sit for extended periods of time and climb stairs;
Position requires the ability to occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually low to moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.